Staff Assistant (Occupational Health)

ABOUT YOU

We are hiring highly a motivated individual to join our Medical Squadron Team as a Staff Assistant (Occupational Health). In this role, you will serve as the primary administrative point of contact for the Occupational Health Section, managing internal workflows related to patient care and mission-driven medical matters for non-flying personnel. You will also provide direct support to the Occupational Health Officer in various matters as needed. Your work results are used by physicians to make decisions on the physical ability of personnel to perform assigned functions. Your contributions will play a key role in ensuring the effective delivery of occupational and preventive health services, ultimately supporting the health and readiness of the NAEW&C Force.

YOUR QUALIFICATIONS AND EXPERIENCE

The ideal candidate will possess at least a secondary education along with basic vocational training in Occupational Health or a related medical field. They should have relevant, up-to-date professional experience in Occupational Health, combined with a solid understanding of general office procedures within a medical and/or health administration setting. Proficiency in English and a working knowledge of Automatic Data Processing (ADP) systems are essential for success in this role. Additionally, a good command of the Host Nation language (German) is required. Experience in an international and/or military organization is considered a strong advantage. Further certifications or training—such as qualifications as a medical assistant, technician, or similar—will also be viewed favorably.

YOUR ROLE

Your duties will include but are not limited to

• Managing and controlling the admin office of the occupational health section;

• Performing medical support duties relating to occupational health;

• Assisting/Informing the the Occupational Health Officer in various matters, to include ground safety, walk-thourghs, meetings, and monitoring action items;

• Performing a variety of routine medical examinations/tests in support of the occupational health programmes and instructing civilian and military medical staff on medical test devices and procedures;

• Maintaining appropriate records and occupational health files as well as databases for statistical purposes, incl. updating databases;

• Receiving, processing and screening of medical reports, test results as well as pre- and post-deployment medical data;

• Independently co-ordinating and scheduling appointments for annual examinations of NATO and LWR civilian personnel;

• Scheduling patients’ appointments;

• Receiving incoming calls, visitors and patients;

• Drafting and preparing correspondence relating to occupational health.

YOUR SKILLS

• Good communicational skills to handle complex situations and proven intercultural skills/awareness to deal with patients in an international setting;

• Ability to ensure accuracy and efficiency in administrative processes, alongside with rational and organized approach to work;

• Sufficient communication skills for effective dialogue with customers, suppliers and partners;

• Ability to plan, schedule and monitor own work;

• Ability to recognize and adapt to new or changed work or work methods in order to initiate necessary changes to the support of the medical examination programme;

• Ability to deal with patients with great sensitivity, discretion, tact and diplomacy.

WHY TO WORK FOR US?

By joining our organization, you will be part of a multi-national team while working towards NATO`s common goal of safeguarding peace and promoting democratic values for over a billion people. We are committed to fostering a collaborative work environment built on mutual respect and professionalism, where every individual’s work makes a difference and has a meaningful impact on the mission and operation of the Alliance. If this resonates with you, we encourage you to apply.

YOUR TEAM

The Medical Squadron provides medical emergency and dental care for all on-base military and civilian personnel. You will be part of the Occupational Health Section providing occupational and preventive health services and examinations for the entire NAEW&CF and its employees in accordance with HN regulations to maintain and improve health.

To learn more about the NAEW&C Force, click here: NATO AWACS | Home

HOW TO APPLY

Ready to make an impact and work in an international environment?

Click here NATO - NATO Vacancies to apply directly via the Talent Requisition Platform. After creating a candidate account, select the job title you are applying for and complete the application form which includes a pre-screening questionnaire.

SUPPORTING DOCUMENTATION

Please attach any documentation (proof of highest education, diplomas, certificates, testimonials etc.) that you consider to be particularly relevant to the qualification requirements specified in this advertisement. Any documentation submitted in a language other than English must be accompanied by at least an unofficial translation. Please note that upon taking up duties, candidates will be asked to provide original certificates of their education and professional experience as relevant for this vacancy.

CONTRACT

Serving civilian members of NATO will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

Newly recruited staff will be initially offered a definite duration contract of three years. Thereafter, an indefinite duration contract might be offered.

SALARY/BENEFITS

• Salary values indicated in this vacancy notice are based on NATO`S Single Salary Spine scale

• The salary is tax free including (where eligible) expatriation, family and children's allowances and additional privileges for expatriate staff;

• Education allowance for children (where appropriate) and an excellent private health insurance scheme;

• Generous annual leave and home leave (if eligible);

• Retirement Pension Plan.

TEST/INTERVIEW

Our recruitment team will provide further guidance for invited candidates.