Principal Assistant (Resource and Portfolio Management)

Who we are:

For more than 70 years, NATO’s mission has been to preserve peace and security in the Alliance for nearly one billion citizens. The NATO Communications and Information Agency (NCI Agency) and its predecessors have worked tirelessly in providing the means that enable the connectedness and togetherness that keep our Alliance strong. We are the NCI Agency, a team of 3000 civilian and military staff in 29 locations throughout Europe, North America and Asia. 

Our technology and cyber experts allow NATO to conduct critical operations, protect NATO’s airspace, make data-driven decisions, defend against cyber-attacks, secure NATO networks and maintain superiority in space. This is all possible because of our greatest force, our people. In order to keep this edge we aim to hire, train and retain the very best staff. 

Our staff members represent both the diversity and unity of our Alliance. When you join the NCI Agency, you will be part of an organization where you can contribute authentically to the mission and purpose of NATO and help us keep our technological edge.

About the job

This position is based in Braine L'Alleud, Belgium. 

**This is a temporary location pending completion of the new SHAPE facility at Camp Casteau in Mons. The Braine L’Alleud site is expected to close by end 2027, with future duty stations shifting to Brussels or Mons, depending on function and business needs.

You will join the NATO Infrastructure Services Centre (NISC), which is accountable for planning and executing the full lifecycle management activities (design, transition and operations) for the identified area of responsibility. NISC provides generic, domain independent, technical functionality that enables and facilitates the operation and use of Information Technology resources.

This post is within NCI Agency Resource Portfolio Management (RPM) Offices. In support of Head of the NATO Infrastructure Service Centre (NISC), the Resources and Portfolio Management Office primary role is to lead planning, monitoring and reporting activities at Level 1 over the financial, resource, portfolio (projects and services), as well as workforce management in Organizational Entities. 

You will support the Resource Portfolio Management (RPM) Office with:

• Planning and Budgeting - alignment of Business Area plans and preparation of the Business Area Execution Plan 
• Performance and Execution Monitoring - reviews of portfolio delivery, monitor the portfolio dashboards and present it to internal meetings, creation of reports 
• Stakeholder Engagement and Advice - assist and monitor in creation and day-to-day management of projects, resources and time management
• Continuous Improvement – acting as project manager for small projects, support planning and reporting processes

For a full list of duties, please review the job description here

About you

We are looking for a talented and knowledgeable Portfolio Management Assistant with Higher vocational training in a relevant discipline and 3 years post-related experience. 

• Experience in budgetary planning and management
• Experience in resource planning, project and portfolio management
• Thorough knowledge of computer-based tools for project planning/control
• Awareness of Project Management Framework / Methodologies such as PRINCE II, PMP;
• Analytic skills
• Understanding of cost accounting
• Good understanding of ERP systems
• Knowledge of Accounting Standards (IPSAS, IFRS and/or IAS)  \
• Sound knowledge and experience in the use of Microsoft office automation packages (Word, Excel, PowerPoint and Access or other database application) and SharePoint
• Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing.
• Knowledge of English, both written and spoken, is essential.

What we offer:

• Genuinely meaningful work as part of the most successful alliance in history;
• 3 year contract with competitive tax-free salary and household and children’s allowances;
• Privileges for expatriate staff including expatriation and education allowances (where appropriate) and additional home leave;
• Excellent private health insurance scheme;
• Generous annual leave of 30 days plus official holidays;
• NATO Pension Scheme;
• Development programs such as professional training, wellbeing, and more

To learn more about NCI Agency and our work, please visit our website.  

The NCI Agency prides itself on being an equal opportunity employer. We are committed to fostering an inclusive environment of mutual respect and value uniqueness and differences in gender, gender identity, race, ethnic or cultural origin, age, religion, sexual orientation and physical or neurocognitive ability.  

Additional details on the conditions of application can be found via the NCI Agency career site.