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Officer, Military Fuel Systems

210509 Requisition #


The NATO Office of Resources (NOR) brings together all NATO HQ International Staff (IS) working on NATO military common funding issues to support the delivery of common funded capabilities and to strengthen resource management across the Alliance. The NOR provides independent and integrated expert advice to the Secretary General, NATO Resource Committees, Allies, and other stakeholders on the planning, allocation and utilization of military common funding made available to achieve NATO’s goals and objectives.

The Operations and Strategic Capabilities Branch advises NATO committees and national chairs, NATO Military Authorities, other International Staff Divisions and NATO bodies on common funded capability programs and projects.

This advice is on technical, financial, economic, and political perspective and supports the implementation of NATO common-funded capabilities, in particular capital investments under the NATO Security Investment Programme (NSIP) and operations & maintenance funded by the NATO Military Budget.

The incumbent will assess technical solutions to military requirements, in particular in the area of fuel systems. (S)he will screen military requirements from an investment, running cost, financial and manpower point of view, and provide relevant assessments and recommendations to the resource committees. In that context, s(he) will also advise Strategic Commanders, NATO Agencies and NATO Nations on matters relating to his/her area of expertise as well as monitor project implementation and accept completed investment projects.




The incumbent must:

  • have a Master Degree degree in the field of civil engineering;
  • have at least 8 years of extensive experience in the broad field of civil engineering (including as field engineer), and in associated electro-mechanical engineering aspects;
  • have extensive knowledge of modern engineering techniques, including any related to Petroleum, Oil and Lubricants (POL) supply and handling;
  • have at least 8 years of proven experience in the project management of large investment/construction projects, either in the private or military sector
  • possess experience in implementing major change/reform projects/programs , including process reengineering and adaptation;
  • demonstrate ability to communicate both verbally and in writing technical matters and financial advice;
  • have experience in to reporting and supporting in a clear and understandable way complex matters to expert and non-expert audiences ;
  • be able to operate in a multinational, culturally diverse, political environment where various interests are at stake;
  • be flexible to travel and work outside of normal office hours when necessary;
  • possess the following minimum levels of NATO’s official languages : (English/French): V (“Advanced”) in one; II (“Beginner”) in the other.



The following would be considered an advantage:

  • experience in contract management of large investment/construction projects;
  • experience with deployable fuel infrastructure;
  • experience in development/support of large fuel supply chains;
  • professional qualification or certification in Project/Program management.



Project Management

Ensure project objectives and activities are in support of Alliance priorities. Prepare and present screening reports, as well as advice on investment and budgetary requirements for decision-making by resource committees. Support NSIP stakeholders during the entire capability lifecycle, specifically during implementation to achieve implementation of capabilities on time, in scope, and on budget.  Liaise with the Strategic Commanders and in-Theatre military officers to monitor timeliness and quality of project implementation.


Expertise Development

Provide expert advice to stakeholders in theatres of operations, committees, national delegations and authorities of member nations, NATO agencies, as well as military authorities at various levels on NATO capabilities and related resource issues. Advise and oversee work in defining cost-effective ways of meeting Alliance requirements, including conducting technical meetings with stakeholders in member nations and theatres of operations. Present concise and comprehensive reports to the resource and other NATO committees, based on analysis of the submitted Alliance requirement, the proposed technical solution for its implementation and of associated resource estimates.


Policy Development

Contribute to policy development on NATO military common-funded resources through the provision of expert technical advice as required. Determine the impact of existing policies for the design and implementation of NATO projects. Produce and present concise and comprehensive reports on submitted military requirements, including on proposed technical solutions, implementation plans/ and resource estimates/profiles to NATO resource and other committees. Assist, as directed, in the formulation of technical criteria and standards that guide Alliance member nations and military authorities.

Stakeholder Management

Promote and support coordination between all NATO bodies, national authorities, the International Military Staff (IMS) and IS Divisions and lead efforts to support the implementation of projects in support of strategic capabilities and NATO operations. Maintain a network of stakeholders to ensure that the resource-impact of decisions is considered timely and in a comprehensive fashion. Provide options for effective issue management through the monitoring and analysis of current affairs.


Knowledge Management

Support consultations and decision-making in NATO committees and any other groups to whom he/she will be assigned. Contribute to knowledge management through advice on implementation processes for capability projects, with relevant technical and project management input. Apply experience and expertise to recommend appropriate approach required to manage project work effectively. Support consultation and decision making in NATO committees and any other groups to whom s/he will be assigned.


Financial Management

Review costed capability programme and project proposals for key strategic capability projects and programs  in support of NATO operations, presented by Strategic Commands for compliance with policy and eligibility? criteria.

Perform any other related duty as assigned.



The incumbent reports to the OSC Section Head and must be able to operate with diplomacy and tact in a multinational and multidisciplinary environement where decision-making occurs by reaching consensus among the NATO member Nations. S/he participates in, leads and provides advice during discussions with national Delegations and Authorities of member countries, and conducts large part of work accountabilities. S/he also liaises with appropriate NATO bodies, NATO Military Authorities and national Authorities at Ministries of Defense, other NOR Branches and other members of the International Staff and International Military Staff to ensure coordinated, rapid and effective responses to issues at hand.

Direct reports: N/a

Indirect reports: N/a



The incumbent must demonstrate

  • Achievement: Creates own measures of excellence and improves performance;
  • Analytical Thinking: Sees multiple relationships;
  • Change Leadership: Expresses vision for change;
  • Impact and Influence: Uses indirect influence;
  • Initiative: Is decisive in a time-sensitive situation;
  • Organisational Awareness: Understands organisational politics;
  • Teamwork: Solicits inputs and encourages others.
Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract.
Contract clause applicable:
In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation's need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation's skills profile, and to ensure appropriate international diversity.
The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further period of up to 3 years. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract.
If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.
Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations.
Please note that we can only accept applications from nationals of NATO member countries.
Applications must be submitted using e-recruitment system, as applicable:
  • For NATO civilian staff members only: please apply via the internal recruitment portal (link);
  • For all other applications: www.nato.int/recruitment
Please note that at the time of the interviews, candidates will be asked to provide evidence of their education and professional experience as relevant for this vacancy.
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.
More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm).
NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.
Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.
Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.
Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.
The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.
Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab.

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