Junior Officer, Physical Security
🔍 Belgium
1. SUMMARY
The Joint Intelligence and Security Division (JISD), under the leadership of the Assistant Secretary General (ASG) for Intelligence and Security, comprises two principal pillars: Intelligence, headed by the Deputy ASG for Intelligence; and the NATO Office of Security, (NOS) headed by the Deputy ASG for Security (DASG-S) / Director NOS.
The NOS is responsible for the overall coordination of NATO security member Nations, NATO civil and military bodies as well as International Organisations and partner. It is also responsible for the security of the NATO Headquarters (HQ) and its personnel in Brussels and abroad on mission and in satellite offices, and for the protection of the Secretary General. The NOS comprises the Office of the Director, the Security Policy Oversight Branch (SPOB), the Protective Security & Emergency Services Branch (PSESB), the Security Intelligence Branch (SIB) and the Close Protection Unit (CPU).
The PSESB’s mission is to ensure the security and safety of the NATO HQ, its people, infrastructure and information. In coordination with the Host Nation, it analyses threats and vulnerabilities, determines risks and takes action to minimise them. Its staff works in the following domains: access management; security regulations and infractions; physical security; security guarding; fire, first aid and CBRN; emergency procedures; information assurance; security awareness and “special events” (high-level meetings at the NATO HQ, and in NATO member and partner nations). It also provides advice on protective security issues in the NATO satellite offices.
The incumbent contributes to ensuring the implementation of physical security policies and commercial contracts for technical programmes. S/He is responsible for the oversight of the security systems in response to threats. S/He assists in the performance of tasks related to the physical security of the NATO HQ, satellite offices and private residences of the Secretary General. When required, s/he might also assist in the site security measures during ministerial and other high-level meetings. The incumbent works under the supervision of the Officer, Physical Security and will deputise the Officer, Physical Security during her/his absence.
2. QUALIFICATIONS
ESSENTIAL
The incumbent must:
- possess a university degree in a field relevant for the position, such as: electro-mechanics, electronics, engineering, architecture, construction etc;
- have at least 1 year of relevant experience, exposed to physical and electronic security systems;
- possess substantial knowledge and understanding of physical and electronic security systems, and in particular, the functioning of a site security centre and any other relevant technical security measures;
- be conversant with the processes of contracting and delivery of upgrading and/or maintenance contracts for technical security devices and capabilities;
- possess proven experience in database management;
- be conversant with technical plans and document filing methodology;
- be capable of preparing clear, precise and concise technical assessments and surveys as well as producing any resultant security reports;
- good analytical skills and an eye for detail;
- demonstrate drive for teamwork and good interpersonal communication skills;
- possess the following minimum levels in the official languages of NATO (English/French): V (“Advanced”) in one and II (“Elementary”) in the other.
DESIRABLE
The following would be considered an advantage:
- good knowledge of the budget and procurement processes at NATO HQ;
- a good knowledge of the NATO Security Policies;
- experience in development of internal security regulations or instructions regarding physical security;
- experience working with IT projects;
- certification in project management methodology, such as Prince 2;
- experience working effectively in a multi-national, multi-cultural organisation.
3.
Knowledge Management
Analyse the needs for physical security enhancement on a regular basis in order to assure robust security of NATO HQ premises and Secretary General’s residence. Express identified requirements to his/her hierarchy making sure each requirement is supported by a detailed risk assessment.
Project Management
Design, plan and implement projects in a structured, consistent, and timely manner. Act as project manager on a variety of projects. Coordinate physical and construction security projects in accordance with predefined procedures and in alignment with interdependent projects/programmes. This includes participation in defining projects’ scope, developing technical specifications, preparing requests for proposals, evaluation of the proposals, drafting of the contract adjudication and contract award documentation, contract management, acceptance of goods and services, project implementation and maintenance contract management as needed.
Stakeholder Management
Develop and maintain a network of contacts involved in physical security matters, internally, NATO-wide, as well as with external providers. When requested, liaise in full coordination with the Officer, Physical Security, with national points of contact to ensure proper implementation of physical security programmes within delegations on the NATO HQ compound. Manage and/or provide advice, upon request, to delegations/missions on physical security issues. Act at short notice to keep users fully informed of any limitations caused by the failure of physical security systems and facilitate or coordinate the recovery of any depleted capabilities as required. Be alert to user feedback on equipment used by security personnel in general and the Site Security Centre in particular. Document in full the result of these tasks.
Expertise Development
Maintain a sound professional overview of new and emerging security technologies to ensure that NATO HQ remains protected to the most appropriate levels when considering the changing threat environment (e.g. bollards, blockers, turnstiles, Automated Access Control Systems (AACS), Intrusion Detection Systems (IDS), Closed-Circuit TV (CCTV), metal detectors, explosive detectors, Public Address). Monitor the status of existing systems guaranteeing the physical security of NATO Headquarters by maintaining a technical database of equipment. Monitor execution of maintenance contracts of the existing physical security systems controlled by others. Make appropriate proposals for the preventive and corrective maintenance and possible enhancement of these systems. Keep abreast of revisions to the NATO HQ Security Regulations, fire prevention and emergency procedures, which may affect the physical security systems operation, maintenance and improvements. Manage purchases linked with projects and/or programmes of physical and construction security, as needed.
Information Management
Ensure complete documentation of all of the above-mentioned tasks. Maintain the physical security management database and conduct security trend analysis as necessary as well as security risk assessments.
Perform any other related duty as assigned.
4. INTERRELATIONSHIPS
The Junior Officer, Physical Security reports directly to the Officer, Physical Security. They work closely with the other sections of the PSESB, with members of the International Staff as well as members of Delegations, Missions, Military Representations and Agencies located on the NATO HQ compound.
Direct reports: N/a
Indirect reports: N/a
5. COMPETENCIES
The incumbent must demonstrate:
- Achievement: Works to meet standards.
- Analytical Thinking: Sees basic relationships.
- Clarity and Accuracy: Checks own work.
- Conceptual Thinking: Sees patterns based on life/work experience.
- Customer Service Orientation: Takes personal responsibility for correcting problems.
- Empathy: Reads non-verbal cues and understands meanings.
- Impact and Influence: Takes multiple actions to persuade.
- Initiative: Is decisive in a time-sensitive situation.
- Teamwork: Cooperates.
7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:
- For NATO civilian staff members only: please apply via the internal recruitment portal (link);
- For all other applications: www.nato.int/recruitment
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More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.
8. ADDITIONAL INFORMATION
NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.
NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process.
Candidates will be required to provide documented medical evidence to support their request for accommodation.
Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.
Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.
Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.
The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.
The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.
Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
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