Project-Linked NATO (PLN) Agenda 2030 - TOPFAS Functional Manager

JOB TITLE:  Project-Linked NATO (PLN) Agenda 2030 - TOPFAS Functional Manager

POST NO.  OJS PPSX 1010

NATO GRADE: G-15/A-2

DIRECTORATE: PLANS

DIVISION:  J5

Contract:  3-year Definite Duration contract within the NATO Agenda 2030

1. Post Context/Post Summary

Headquarters Allied Joint Force Command Naples is a Joint Headquarters, operating at the Operational Level, capable of executing effective command and control over assigned forces in order to achieve Operational effects in an assigned Joint Operating Area.  As a Joint Force Command the relationships with other NATO Command Structure and NATO Force Structure Component Command Headquarters will change between baseline activities, crisis and conflict.  It also provides Joint competencies to assigned NATO Force Structure Headquarters tasked to deploy as Joint Task Force Headquarters

The Plans Directorates is responsible for planning, directing, monitoring, assessing and coordinating planning, readiness and partnerships staff functions.

The J5 Division leads the Operations Planning Process at Operational level developing the Campaign, Operational, and Crisis Response Plans in support of operations in complex environments.

The Planning Support Branch supports the Planning Teams efforts during the development and execution of a Plan.

Within the Plans support Branch the incumbent’s main responsibility is to support and train all personnel in proper use of all TOPFAS suite programs at JFCNP as JFCNP’s centralized point for the functional management of TOPFAS.

2. Principal Duties

As TOPFAS Functional Manager of JFCNP, the incumbent's duties are:

- provides staff focus for the use of TOPFAS and manages the user accounts for the staff;

- provides expertise for the functional management of TOPFAS Suite of Tools;

- provides expertise for the basic functionality of all TOPFAS Tools;

- Represents and participates in SHAPE-led User Group meetings related to TOPFAS;

- maintains TOPFAS account in the UMT for the HQ and outside organizations as required;

- liaises with higher/subordinate HQs and NATO agencies in the preparation of OPT plans and OPT implementation;

b. As a OPT Functional Manager in J5;

- acts as expert capable of taking real-world operational planning data and inputting it into the OPT during contingencies, exercises or other operations as required;

- participates in contingencies, exercises, conferences and other operations as required;

- adds, removes and updates OPT plans according to the needs of the organization and OPT course;

- prepares, maintains and presents TOPFAS OPT course material according to NCIA course layout;

- assists and instructs TOPFAS OPT course, to include basic functionality of the OMT, SAT and CAT, when required by the organization;

- instructs integrated TOPFAS OPT/Comprehensive Operational Planning Directive (COPD) course presenting OPT course material with operational planning instructors presenting COPD material;

c.  As a JOPG Core Planning Team member:

- contributes to crisis response planning in support of an operation, as staff assistant;

- contributes to the development of branches and sequels;

- contributes to the revision of standing defense plans or contingency plans as directed;

- is responsible for the overall database management during the planning process;

- contributes knowledge and understanding of all phases of the COPD;

- undertakes work as part of a project team or working group as directed or assigned;

- leads all TOPFAS activities ranging from Functional Manager, preparation and usage of the planning tool;

3. Special Requirements and Additional Duties

The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract

The incumbent is required to undertake TDY assignments both within and without NATO's boundaries.

The work is normally performed in a Normal NATO office working environment.

Normal Working Conditions apply.

The risk of injury is categorised as No Risk.

4. Essential Qualifications

University Degree in Information and Communication Systems or related discipline, with 2 years of function related experience, or Higher Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation, with 4 years of post-related experience. 

Experience with TOPFAS functional Management (advice to preparation of replication of databases, establishing plans and workspaces. Ensuring collaborative functionality and use including training and user management).

Experience in performing activities that encompass planning of Joint Operations and multinational force activation, development requirements and transition procedures, including activities that must be accomplished in planning for multinational operations.

Experienced professional background in a National Ministry Of Defense (MOD)

Knowledge of, and experience in Database Administration, including installing and upgrading software and maintaining relevant documentation. 

English - SLP 3333 - (Listening, Speaking, Reading and Writing)

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

5. Desirable Assets

Professional experience with IT, special with MS Windows and MS Office.

Experienced professional background in a NATO Joint or Combined Staff.

Broad knowledge and awareness of TOPFAS and its usage for NATO Crisis Response Process (NCRP) purposes. Operations planning experience at the operational or, preferably, strategic level.

Courses:

NATO Comprehensive Operations Planning Course (JPL-OP-3555) provided by NATO - School Oberammergau (NSO)

TOPFAS OPT for User (TOPFAS Version 5) (CCC-ET-32248) provided by NATO Communications and Information Academy (NCI Academy)

TOPFAS SAT for User (Version 5) (CCC-ET-32249) provided by NATO Communications and Information Academy (NCI Academy)

TOPFAS CAT for User (Version 5) (CCC-ET-32250) provided by NATO Communications and Information Academy (NCI Academy)

TOPFAS OPT Train the Trainer (TOPFAS Version 5) (CCC-ET-42257) provided by NATO Communications and Information Academy (NCI Academy)

TOPFAS SAT Train the Trainer (TOPFAS Version 5) (CCC-ET-32258) provided by NATO Communications and Information Academy (NCI Academy)

TOPFAS CAT Train the Trainer (TOPFAS Version 5) (CCC-ET-32259) provided by NATO Communications and Information Academy (NCI Academy)

TOPFAS for Advanced User-Functional Manager  (TOPFAS Version 5) (CCC-ET-42260) provided by NATO Communications and Information Academy (NCI Academy)

TOPFAS System Administrator Course (CCC-CI-41432) provided by NATO - Communications and Information Systems School (NCISS)

6. Attributes/Competencies

• Personal Attributes: - Able to integrate into a military organization, good communication skills essential.  Able to work under pressure and within short deadlines.  Able to work outside normal office hours and environment.  Able to solve problems with minimal guidance.

• Professional Contacts: - Internal contacts at all staff officer levels of the command ranging inclusive of Branch Head and up to ACOS/ DCOS level.

External contacts include higher headquarters, other headquarters and TOPFAS support suppliers. Internal and external contacts are for coordinating, training, information and discussions.

• Contribution To Objectives: The successful use of TOPFAS and collaborative planning throughout NATO ACO and NFS is an important part of acieving the goals of NATO 2030. The incumbent plays a significant role in this process and the performance impacts on the division, command and region achievements and helps JFCNP in establishing operational plans coordinated with higher headquarters and other headquarters.

There are no reporting responsibilities.

This post reports to:  OJS PPSX 0010 - Branch Head (Planning Support) - OF-5.  This post does not deputises anybody.  This post is not deputised by anybody.

CONTRACT

The successful candidate will be offered a 3-year definite duration contract within the NATO Agenda 2030.  The basic entry-level monthly salary for a NATO Grade 15 (A-2) in Italy is Euro 5,725.22  which is exempt from national taxation.

INSTRUCTIONS TO APPLY:

HQ JFC Naples uses NATO Talent Acquisition Platform. In order to apply for this vacancy, please visit the platform at:

https://nato.taleo.net/careersection/2/jobsearch.ftl?lang=en, and search for vacancies within HQ JFC Naples with duty location Naples, Italy.

Please attach relevant certificates to the application.

Note that once you create your profile, you will be able to use it to apply for other vacancies within NATO.

Please note:

Staff members are appointed to and hold posts on the establishment of a NATO body only on condition that:

- They are nationals of a NATO member country

- They are over 21 and under 60 years of age at the time of taking up their appointments. Appointments of definite duration may be offered to candidates of 60 years of age or more, provided that the expiry date of the contract is not later than the date at which the candidate attains the age of 65.

ADDITIONAL INFORMATION:

A NATO security clearance and approval of the candidate’s medical file by the NATO Medical Advisor are essential conditions for appointment to this post. Applicants are not required to possess a clearance at the time of applying, but they must be eligible for a clearance. HQ JFC Naples will take action to obtain the required security clearance from the successful candidates’ national authorities.

The selected candidate will be affiliated to the NATO Defined Contribution Pension Scheme (DCPS) system. For information, please visit https://www.nato.int/cps/en/natolive/86790.htm